American Association for Respiratory Care

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Exhibitor Prospectus

Application/Payment/Cancellation

Application

Use our secure online application and interactive map to reserve the ideal location for your booth by using a credit card. Or, if you prefer to pay by mail or by check, a printable application is available.

Contact Information

Annette Phillips, Exhibits Coordinator
aphillips@aarc.org
Direct 972-406-4653
Main 972-243-2272
Fax 972-484-2720

Deposit and Payment

Deposit and payment must be in the form of a credit card or a check in US funds and drawn on a US bank, payable to the American Association for Respiratory Care. The following credit cards will be accepted for payment: American Express, Master Card or Visa. Wire transfers will be accepted; however, if bank charges are incurred, you will be invoiced for this amount.

A deposit of 50% of the highest priced requested booth must accompany the application. Upon receipt of the application and deposit, AARC will immediately send an invoice for the remaining 50% and place the application in line for specific booth assignment. Specific booth assignments are not final until confirmed in writing by the exhibits coordinator. If a price adjustment is necessary once your assigned space has been confirmed by the Exhibits Coordinator, a final invoice will be sent or a credit issued. Payment is due net 30.

The AARC recommends sending the application and payment via a traceable method.

Final payment must be received by Friday, October 14, 2011 or your company will be denied access to the exhibit floor.

Submitting the Application

Online
By Fax

Faxed applications will only be accepted if the payment is made by a credit card. Applications received by fax will be date and time stamped by the receiving fax machine and payments will be processed immediately. The Convention Department fax number is (972) 484-2720.

By Mail

To avoid processing delays, please send a complete application with 50% deposit to the address listed below.

Annette Phillips, AARC Exhibits Coordinator
AARC
PO Box 650097
Dallas, TX 75265-0097
USA

FedEx, UPS, etc.:

Annette Phillips, AARC Exhibits Coordinator
American Association for Respiratory Care
9425 N. MacArthur, Ste 100
Irving, TX 75063-4706 USA

Cancellation Policy for Booth/Islands

Cancellations are effective only when received in writing by the AARC in Irving, Texas.

Exhibitor is hereby given the right to cancel this agreement without penalty prior to 5:00 P.M. Central Time on Friday, July 15, 2011. Such cancellation shall only be effective when written notice hereof is received by AARC, Irving, Texas. In the event of such cancellation, all rights, duties, liabilities, and obligations hereunder shall terminate.

In the event that Exhibitor cancels this agreement after 5:00 P.M. Central Time on Friday, July 15, 2011, and prior to 5:00 P.M. Central Time on Friday, August 12, 2011, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC forty percent (40%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas.

In the event that Exhibitor cancels this agreement after 5:00 P.M. Central Time on Friday, August 12, 2011, and prior to 5:00 P.M. Central Time on Friday, October 14, 2011, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC sixty percent (60%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas.

In the event that Exhibitor cancels this agreement after 5:00 P.M. Central Time on Friday, October 14, 2011, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC one hundred percent (100%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas.

*Failure to maintain a current credit history can result in suspension of all services from the AARC and its subsidiaries.

AARC reserves the right to relocate any space to be occupied hereunder by Exhibitor. Upon receiving from AARC notice of such relocation, Exhibitor, notwithstanding any other provision hereof, may cancel this agreement without penalty and shall be entitled to the return of any previously paid exhibit rental fee.

Show Cancellation Policy

The parties agree that if the 2011 American Association for Respiratory Care (AARC) International Respiratory Congress is cancelled in whole or in part, or its scheduled opening is cancelled or delayed, due to fire, explosion, strike, freight embargo, act of God, act of public enemy, act of war, act of terrorism, civil disturbance, act of any government, de jute or de facto, or governmental declaration or regulation, epidemic or other event over which the AARC has no control, then the exhibitor contract may be immediately amended by the AARC and exhibitor hereby waives any and all claims against the AARC for damages, reimbursement, refunds or compensation.

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AARC Congress 2011